With the economy in a downturn, the continual decreasing costs of technology and the hype around internet technology and the exuberant spending of the late 90s now a distant memory, there has been a push to treat the IT department like a business. In some cases, the idea of treating IT as a business unit in and of itself, to treating
IT as a portfolio of investments much like stock and mutual fund portfolios, has been thrown around.
In my opinion, these viewpoints came about due to several factors, such as the fear of outsourcing, diminishing returns and competitive advantage, and the fact that IT has not always (and some could argue for the most part) created real business value from an organizational as well as end user perspective. I think it is this last case that really justifies the notion of running IT like a business or at the very least with the business value as it's main driver. But while a great idea (and yet to be implemented in many companies), I think some careful thought has to be done before deciding to turn IT department as another arm of the finance department. I think first of all, you would have to evaluate your company's core competencies and decide if the model of running the IT department as a generator of investments and revenue that will need to keep an eye on things like cash flow and earnings would truly benefit the company. As this CIO
article points out:
However, alongside the benefits of running the IT department like a business, there are also risks and pitfalls. The most damaging to the CIO's longer-term strategy is any attempt to run the department as a separate business rather than just running it in a more businesslike way.There's a world of difference between running the IT department "like" a business, and trying to run it "as" one. It's amazing how one word can fundamentally alter strategy. Running IT like a business means adopting a businesslike mindset, processes and financial disciplines. Running it as a business means competing for revenue and investment in an open market, and going bankrupt if you run out of cash to cover your liabilities.
What happens if a CIO attempts to run her department as a business? Colleagues in other departments will perceive that the IT department wants to be treated like a supplier. If the CIO's chosen business is primarily to be a provider of operational IT services, then that what is her "customers" expect her to concentrate on. In that case, contributing to corporate and business strategies will be a heroic, uphill battle rather than the IT department's core contribution to the enterprise. The prevalence of heroic how-we-in-IT-contributed-to-strategy stories in the media offers us insight into how much IT's strategic contribution is currently considered exceptional, rather than its stock-in-trade.
The IT department might find another pitfall if it tries too hard to run itself as a business. The company's business units will be reluctant to fund any material investment by IT in anything that looks like branding, marketing, selling or upgrading the management systems that support the IT department's own productivity. Why should they? One of the primary cost advantages of an internal department is that it doesn't require all the capabilities a real supplier needs to compete in the open market. So the CIO is caught. She has placed herself in competition with bona fide external suppliers but without access to the investment that they have in order to compete as an equal.
In the long term, the IT department will find itself in a corner from which escape becomes ever more difficult. It lacks the means to compete with real IT suppliers and has separated itself from the business that it is meant to be part of. It wants to be taken seriously in the world of strategy, yet its primary business is operational. This is when taking "IT department as a business" too far seriously undermines the next generation strategy for IT.
In my opinion, the majority of IT departments do not build technology and services to end user customers, but is really just another component of the organization needed to keep the operations running day to day. If this is the operating model and core competency of the IT organization, then it must fulfill its obligation to upgrade, maintain and support IT services and have the cost of these services measured against the benefits derived from them. Any department within a company must fulfill this obligation otherwise the will find themselves downsized or reorganized. It probably stems from the love/hate relationship most non-IT departments have with IT that IT is always being asked to justify its existence to business, and is always the first department to experience cuts, downsizing and outsourcing.
On the other hand, if a company's core competency and operating model require a close alignment with IT and strategic initiatives, then adopting a
PPM methodology with respect to the selection and prioritization of IT initiatives and projects becomes critical. You would then need to measure these initiatives and projects against the avaialbility of financial, human and technical capacity and allocate them appropriately. In a sense, you are
managing IT like a stock portfolio:
The concept of portfolio management comes from the financial investment world. The idea is to manage corporate IT projects like financial portfolios, balancing riskier projects with safer "blue chip" technology investments, then constantly monitor the whole shebang to make sure that the risk/reward ratio never gets out of whack. Portfolio management not only saves money, but it can help CIOs truly integrate business goals into the IT project planning process.
But probably the more important consideration would be the leadership within IT and their ability to accurately align the core competency, organizational culture, and management agenda with IT investments in a strategic manner:
Unless the company is already an expert customer of IT, its people will need strategic leadership from trusted colleagues who do not have a vested interest in supplying technology services. If the IT department is behaving as a business supplying operational IT services, then who can everyone trust to provide the strategic leadership that the next generation of IT strategy demands?A CIO who is trying to run the IT department as if it were a separate business will need to rethink her operating model. What have others done in such circumstances? They have divided their department's activities into two groups: core capabilities and services. Core capabilities are those IT-related activities that the company must have in-house and that make the company an expert customer of technology. Services are the activities that the company can choose to either keep in-house or outsource. Naturally, the CIO's own activities should be included under core capabilities rather than services.
Having divided her IT department's activities into these two categories, the CIO can benchmark her company's core IT-related capabilities against the models that other innovative companies are using. In particular, the company should excel at true enterprise architecture (not just its technology components) and investing in business change. Together, these are the engine of strategic investment and value creation, both for IT and everything else. And they should be supported by robust sourcing to spend that investment wisely.
Of course it always boils down to something as fundamental as having good leadership, but given the widely held perception of IT as just another cost center, the
short tenure of CIOs, and the inability of most corporations to properly execute project and portfolio management, that it will be some time and take a great leader to break this cycle.
Labels: Information Technology, Project Management